A virtual private network, or VPN, prevents others from tracking your online movements and makes your IP address untraceable. It’s like a tunnel where you can send data securely by using encryption and authentication tools. 

Companies often use a VPN connection because it’s a secure way to help employees remotely access private company networks, even when they’re outside the office. If you are thinking of setting up a VPN service but are not sure how, this is the right guide to follow.

Line Up Key VPN Components

You will need a VPN client, a VPN server, and a VPN router. The downloadable client connects you to servers around the world, so employees anywhere can access your small business network. Additionally, to protect and encrypt all network traffic, you will need a VPN router. Many routers come with built-in VPN clients.

Prepare Your Devices

Sometimes VPN clients can conflict with other clients or don’t work properly. Therefore, it is a good idea to prepare your network system before setting up a VPN and to avoid problems in the future. 

You must uninstall any existing VPN client software that you don’t need. This way, VPN clients should be able to work well together, but competing clients can be a source of problems as well, so it’s best to eliminate them.

Also, consider your network configuration. If you plan to install a VPN for workers who will access online resources in various ways, like Wi-Fi, 4G modems, and cable connections, you may need to spend more time setting up the VPN client.

Sign Up & Install Your Chosen VPN

The best VPNs offer apps for Windows, macOS, Linux, and both Android and iOS mobile devices, so download the program from either your app store or the official website, and install it as usual. Keep in mind that not all VPNs offer the same features at the same price. Here’s a list of our favorites:

  • Nord VPN
  • Express VPN
  • SurfShark 

Log in to the VPN

You will need to sign up for the service to get an official account, but once you’re done, take your login information and enter it into the software to access the VPN service. Generally, the username and password will be what you used when you signed up with the VPN provider, although some companies ask you to create a separate login for the VPN client.

Choose Your Server 

VPNs usually provide a quick-connect button, so if you don’t mind which server you connect to, select that option. After a minute or two, you will connect to the fastest server available at the time. 

However, if you want to make it look like you’re in a particular country, you will need to choose a specific server. The VPN service you choose will have a list of countries and you can designate which ones are the best for streaming.

Select Your VPN protocols

VPN protocols decide how data is routed between your computer and the VPN server. Some protocols improve speed, while others enhance your data privacy and security.


OpenVPN is becoming an industry standard and it’s an open-source protocol, meaning you can view its code.


The Layer 2 Tunnel Protocol has strong security protections and is often bundled with the IPSec protocol. 


The Secure Socket Tunneling Protocol is fully integrated with the Microsoft operating system.

Troubleshoot Issues 

If your VPN doesn’t work immediately, you should try the following troubleshooting steps:

  • Shut down and reopen the VPN client.
  • Restart your device.
  • Change server; choose to connect to a different server that is close to your physical location.
  • Try connecting with different protocols, assuming the VPN client allows you to change them.

Sometimes firewalls or security software can disrupt VPN connections. You can temporarily disable the software that might be causing the problem, but make sure to turn it back on once you connect to prevent leaving your business systems vulnerable to attack.

Need More Help?

S-FX Small Business Solutions is a technology consulting agency that offers personalized and affordable services. We can help you improve the security of your company and mitigate any possible attacks from malicious hackers. Get in touch with us today and learn more about our top-notch services.